This guide covers the required filings to maintain a nonprofit corporation in West Virginia. If you are looking to form nonprofit in West Virginia, please visit our Start Your West Virginia Nonprofit guide. The steps below apply to nonprofits that are both incorporated and foreign qualified in West Virginia. Please note that this is a general list and may not be exhaustive or applicable to all nonprofits.
Agency: | Internal Revenue Service (IRS) |
Form: | |
Instructions: | See Form 990 Thresholds to determine which form to file. Then see Current Form 990 Series for instructions. |
Due: | By the 15th day of the 5th month following the end of the taxable year. For most organizations, the tax year ends December 31 so the Form 990 is due May 15. |
Not required
West Virginia does not have a general exemption and therefore does not require an exemption renewal.
Agency: | West Virginia Secretary of State - Charitable Organizations Division |
Law: | |
Foreign Qualification is Prerequisite: | No |
Registered Agent (Special Agency) Required? | No |
Exemption Eligible Organizations: |
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Filing Method: | |
Law: | |
Notes: | To claim an exemption, submit a letter that explains why the organization is eligible for exemption including supporting documentation. |
Form: | |
Filing Method: | Mail or online. |
Agency Fee: | $15 if the organization raised less than $1M and $50 if the organization raised more than $1M. |
Turnaround: | 4-6 weeks |
Original Ink: | Not Required |
Notarization Required?: | Not Required |
Notes: |
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Before you Apply: | Domestic Applicants:
Foreign Applicants:
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How to Apply: | Domestic Applicants:
Foreign Applicants:
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Required Attachments: |
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Form: | |
Filing Method: | Mail or online. |
Agency Fee: | $15 if the organization raised less than $1M and $50 if the organization raised more than $1M. |
Due: | Annually by the anniversary date of registration. Renewals can be filed as early as 60 days prior to the expiration date. |
Due Date Extension: | Due dates can be extended for 90 days beyond the original due date by making an online filing. |
Original Ink: | Not Required |
Notarization Required?: | Not Required |
Penalties: | There is a late fee of $25 for each month that passes after the due date. |
Notes: |
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Required Attachments: |
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Not required
Formal reinstatement is not required. Charities wishing to renew a lapsed registration should submit a separate renewal filing for each delinquent year, including financials and the applicable fees (renewal + late fees).
Filing Method: | Email to charities@wvsos.gov |
Agency Fee: | $0 |
Turnaround: | 1-2 business days |
Notes: | Your fiscal year can be amended by emailing the Charities Division of the change. When going to file the next renewal, you must file both the short and long-form 990s. |
Form: | |
Filing Method: | |
Agency Fee: | $15 if raised less than $1,000,000 in the previous fiscal year and $50 if raised more than $1,000,000 in the previous fiscal year |
Notes: | To close out your registration, submit a renewal marked "Final" and include financial statements. |
Maintain a registered agent that has a street address in West Virginia. The registered agent is responsible for receiving legal documents such as service of process. Appointing a registered agent service is often preferable to listing an officer or director, as their information often changes. Consider using our registered agent service in Beckley , WV to maintain compliance with the state requirement.
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