New York Nonprofit Compliance

Required annual filings

This guide covers the required filings to maintain a nonprofit corporation in New York. If you are looking to form nonprofit in New York, please visit our Start Your New York Nonprofit guide. The steps below apply to nonprofits that are both incorporated and foreign qualified in New York. Please note that this is a general list and may not be exhaustive or applicable to all nonprofits.

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1 File IRS Form 990

Agency:	Internal Revenue Service (IRS)
Form:	IRS Form 990-N, 990-EZ, 990-PF or 990
Instructions:	See Form 990 Thresholds to determine which form to file. Then see Current Form 990 Series for instructions.
Due:	The 15 day of the 5 month following the end of the taxable year. For most organizations, the tax year ends December 31 so the Form 990 is due May 15.
Original Ink:	Not required
Notarize:	Not required

2 File New York Corporate Tax Exemption Renewals

Not required

There is no renewal application for New York tax exemptions, however, businesses may be required to update address and officer information when changes occur.

More information: New York State Department of Taxation and Finance

3 File New York Sales Tax Exemption Renewals

Not required

There is no renewal application for New York tax exemptions, however, businesses may be required to update address and officer information when changes occur.

More information: New York State Department of Taxation and Finance

4 File New York Annual Report

Not required

Domestic and foreign New York nonprofits are not required to file an annual/biennial corporate report with the New York Department of State.

More information: New York Department of State - Division of Corporations, State Records and Uniform Commercial Code

5 Renew the Charitable Solicitation Registration

New York Charitable Organization Registration

Agency:

New York Attorney General - Charities Bureau

Legal Notes:

New York Executive Law, Article 7a, §§ 171-a to 177, Not-For-Profit Corporation Law § 101 et seq.

Two NY statutes separately require charitable registration:

Article 7-A of the Executive Law (Article 7-A) requires registration of charitable and other nonprofit organizations that solicit contributions from New York State (including residents, foundations, corporations, government agencies and other entities).
EPTL: Section 8-1.4 of the Estates, Powers and Trusts Law (EPTL) requires registration of charitable organizations that are incorporated, are formed or otherwise conduct activity in New York State.

One-Time Exemption Registration

More Details

Exemption Eligible Organizations:	Charities that receive less than $25,000 in contributions and do not use a professional fundraiser Religious organizations Educational institutions PTAs Membership organizations Appeals for individuals Government agencies Hospitals, skilled nursing facilities, and diganostic/treatment centers Volunteer firefighter or volunteer ambulance service organizations Historical societies
Form:	Schedule E: Request for Registration Exemption for Charitable Organizations
Agency fee:	$0
Original Ink:	Not required
Notarize:	Not required

Initial Registration

More Details

Form:	Form CHAR410: Registration Statement for Charitable Organizations
Instructions:	Instructions for Forms CHAR410, CHAR410-A, CHAR410-R and Schedule E
Filing method:	Mail
Agency fee:	$25, payable to "NYS Department of Law" ($0 if exempt)
Original Ink:	Not required
Notarize:	Not required
Notes:	File initial registration or exemption. Note the list of attachments required. The president and CFO / treasurer must sign. Signatures need not be notarized. Some New York counties and municipalities may require charities that solicit in-person to register prior to fundraising.

Registration Renewal

More Details

Form:	Form CHAR500: Annual Filing for Charitable Organizations
Filing method:	Mail or online
Agency fee:	$25 for 7A organizations ($0 if exempt). $0-$1,500 depending on net worth for EPTL organizations. Dual filers pay 7A and EPTL fees.
Due:	Due annually 4.5 months after the close of your fiscal year. So if your fiscal year ends December 31, renewal is due May 15.
Original Ink:	Not required
Notarize:	Not required
Notes:	7A filers are registered to solicit in New York under Article 7-A of the New York Executive Law. EPTL filers are registered under the New York Estates, Powers, and Trusts Law because they hold assets or conduct activities for charitable purposes in New York. Dual filers are registered under both 7A and the EPTL.

Change of Fiscal Year

More Details

Agency fee:	$0
Turnaround:	1-2 business days
Original Ink:	Not required
Notarize:	Not required
Notes:	Email Charbur.CharBur@ag.ny.gov to update fiscal year.

6Maintain a New York Registered Agent

Maintain a registered agent that has a street address in New York. The registered agent is responsible for receiving legal documents such as service of process. Appointing a registered agent service is often preferable to listing an officer or director, as their information often changes. Consider using our registered agent service in Albany , NY to maintain compliance with the state requirement.

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This page was last fact-checked August 31, 2015.

New York Nonprofit Compliance

Required annual filings

New York Charitable Organization Registration

One-Time Exemption Registration

Initial Registration

Registration Renewal

Change of Fiscal Year

Contact Our Team

Nonprofit Compliance Solutions

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