Hawaii Nonprofit Compliance

Required annual filings

This guide covers the required filings to maintain a nonprofit corporation in Hawaii. If you are looking to form nonprofit in Hawaii, please visit our Start Your Hawaii Nonprofit guide. The steps below apply to nonprofits that are both incorporated and foreign qualified in Hawaii. Please note that this is a general list and may not be exhaustive or applicable to all nonprofits.

1 File IRS Form 990
Agency:Internal Revenue Service (IRS)
Form:

IRS Form 990-N, 990-EZ, 990-PF or 990

Instructions:

See Form 990 Thresholds to determine which form to file.  Then see Current Form 990 Series for instructions.

Due:

The 15th day of the 5th month following the end of the taxable year.  For most organizations, the tax year ends December 31st so the Form 990 is due May 15th.

Original Ink:Not required
Notarize:Not required
2 File Hawaii Corporate Tax Returns
Agency:Hawaii Department of Taxation
Form:

Form G-45 (General Excise/Use Tax Return) 

Instructions:

General Excise Tax Information and General Excise Tax Reporting Requirements for Nonprofit Organizations

Due:

Monthly, quarterly, or semi-annually (per the instructions)

Original Ink:Not required
Notarize:Not required
Agency:Hawaii Department of Taxation
Form:

 Form G-49 (General Excise/Use Annual Return & Reconciliation)

Instructions:

General Excise Tax Information and General Excise Tax Reporting Requirements for Nonprofit Organizations

Due:

The 20th day of the fourth month following the close of the taxable year. For calendar year filers, the due date is April 20th of the following year.

Original Ink:Not required
Notarize:Not required
3 File Hawaii Corporate Tax Exemption Renewals

Not required



There is no renewal requirement for Hawaii corporate income tax exemption.

More information: Hawaii Department of Taxation
4 File Hawaii Sales Tax Exemption Renewals

Not required



Hawaii does not have a renewal requirement for sales tax exemption, but organization information most be kept up to date.

More information: Hawaii Department of Taxation
5 File Hawaii Annual Report

If the nonprofit was formed in Hawaii (Domestic):

Agency:Hawaii Business Registration Division (BREG)
Form:

Form D2

Filing method:

Mail, in-person, or online.

Agency fee:

$5

Due:

Annual reports must be filed during the quarter that contains the registration anniversary date. For example, if you registered on February 14th, then you must file your annual report between January 1st and March 31st. The due dates are March 31st, June 30th, September 30th, and December 31st.

Law:

Hawaii Code Division 2 Title 23 § 414D-308

Original Ink:Not required
Notarize:Not required
Notes:
  • An annual report is not required to be filed in the year the corporation was incorporated. 

  • Expedited processing is available for an additional $25 fee.

If the nonprofit was formed outside of Hawaii (Foreign):

Agency:Hawaii Business Registration Division (BREG)
Form:

Form F2

Filing method:

Mail, in-person, or online.

Agency fee:

$5

Due:

Annual reports must be filed during the quarter that contains the registration anniversary date. For example, if you registered on February 14th, then you must file your annual report between January 1st and March 31st. The due dates are March 31st, June 30th, September 30th, and December 31st.

Law:

Hawaii Code Division 2 Title 23 § 414D-308

Original Ink:Not required
Notarize:Not required
Notes:
  • An annual report is not required to be filed in the year the corporation was incorporated. 

  • Expedited processing is available for an additional $25 fee.
6 Renew the Charitable Solicitation Registration

Hawaii Charity Registration

About this License

Agency:Hawaii Tax and Charities Division
Law:

Hawaii Revised Statutes § 467B-A et seq.

Legal Notes:

Hawaii Revised Statutes § 467B-A et seq.

One-Time Exemption Registration

Exemption Eligible Organizations:
  • Charitable organizations that normally receive less than $25,000 in contributions annually and do not compensate any professional solicitor or professional fundraising counsel
  • Religious organizations
  • PTAs
  • Educational institutions
  • Nonprofit hospitals
  • Government agencies
  • Membership organizations
  • Congressionally chartered organizations that submit financial reports to the Secretary of Defense
Filing method:

Online

Agency fee:

$0

Original Ink:Not required
Notarize:Not required
Notes:

Exemptions do not expire as long as the organization continues to qualify under the exemption criteria.

Initial Registration

Filing method:

Online

Agency fee:

$0

Original Ink:Not required
Notarize:Not required
Notes:
  • Two authorized directors of officers must sign online by obtaining their own login IDs.
  • Some Hawaii counties and municipalities may require charities that solicit in-person to register prior to fundraising.

Registration Renewal

Filing method:

Online. Upload your IRS Form 990 electronically or as a pdf and pay the filing fee.

Agency fee:

$10-750, depending on annual gross revenue

Due:

Due annually by the same day as your IRS Form 990; that is, 4.5 months after the close of your fiscal year. So if your fiscal year ends December 31st, then your renewal is due May 15th.

Original Ink:Not required
Notarize:Not required

Change of Fiscal Year

Original Ink:Not required
Notarize:Not required
Notes:

Email ATG.Charities@hawaii.gov to update fiscal year. You will then need to file the short year in the efile990.org system.

7Maintain a Hawaii Registered Agent

Maintain a registered agent that has a street address in Hawaii. The registered agent is responsible for receiving legal documents such as service of process. Appointing a registered agent service is often preferable to listing an officer or director, as their information often changes. Consider using our registered agent service in Honolulu , HI to maintain compliance with the state requirement.

Harbor Compliance® proudly partners with the Hawai'i Alliance of Nonprofit Organizations to provide insightful resources and compliance solutions to nonprofits in Hawaii.


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