Managed Doing Business As (DBA) Services

We handle your DBA project from conception through maintenance. We navigate registration requirements across state lines, check name availability, prepare and file DBA registrations, track renewals, and prepare and file renewals.

  • Access to a compliance specialist who consults with you on your project
  • Complete document preparation, filing, and follow-up with government agencies through approval
  • Full transparency of your project status and renewal tracking via the new DBA List feature in our software
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Doing Business Under a Fictitious Name

Businesses often use assumed names to operate under multiple names while maintaining a single legal entity. Other terms used to describe an assumed name include: fictitious name, doing business as (DBA), or trade name. The process of adopting an assumed name varies by where you operate, but registrations are typically filed with the secretary of state or at the county level.

Most states require companies using an assumed name to register, however, 13 states (Alabama, Alaska, Arizona, Delaware, Florida, Hawaii, Kansas, Maryland, Mississippi, Nebraska, Ohio, Wisconsin, and Wyoming) do not have a state filing requirement. Firms in these states may need to register their assumed name at the local level instead.

In addition to state filing requirements, 21 states also have county assumed name registration requirements. Depending on the legal structure of your business (e.g. LLC, corporation), a business may need to register an assumed name with the state and county or just the county. Sole proprietorships and general partnerships are more likely to need a county assumed name registration than other business structures.

After registering an assumed name, seven states require the company to publish their assumed name in a newspaper or legal publication. These states are California, Florida, Georgia, Illinois, Minnesota, Nebraska, and Pennsylvania.

Assumed name registration generally provides little protection against another business using the same name. Several states guard registered assumed names by refusing overly similar names, but only Alaska and North Dakota provide exclusive name rights with registration.

The majority of states that require registration of assumed names also require renewal of assumed name registration. Typically assumed names need to be renewed every five years, but other states have renewal cycles ranging from every one to ten years.

Harbor Compliance can handle all of your DBA registrations, renewals, and requirements monitoring so that you can get back to business. Learn more here.

Alabama

Our Resources:

More info

Term

Trade Name

Initial Registration

Application to Register or Renew Trademark, Service Mark or Trade Name

Mail or online.

$30 filing fee + $1.20 processing fee


Registration Renewal

Application to Register or Renew Trademark, Service Mark or Trade Name

Mail or online.

$30 filing fee + $1.20 processing fee

Due by the date of registration every 5 years.

Alaska

Our Resources:

More info

Term

Name Registration

Initial Registration

Business Name Registration

Mail or online.

$25


Registration Renewal

Business Name Registration

Mail or online.

$25

By December 31 of the fifth year of registration. The year in which the registration becomes effective is considered a full year.

Arizona

Our Resources:

More info

Term

Trade Name

Initial Registration

Online

$10


Registration Renewal

Online

$10

Due by the date of registration every 5 years.

Arkansas

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Application for Fictitious Name

Mail or online.

$15-25 depending on entity type.


Renewal Not Required

Not required

Fictitious names do not currently have expiration dates.

California

Our Resources:

More info
Not required
  • Fictitious business names are filed with the Registrar-Recorder/County Clerk's office in the county of the principal place of business in California. There is no state-level fictitious name registration.
  • If you do not have a place of business in California, file with the Clerk of Sacramento County.
  • You may need to register in multiple jurisdictions.
  • If you need state-wide registration, consider filing a California trademark instead.

Colorado

Our Resources:

More info

Term

Trade Name

Initial Registration

Online

$20


Registration Renewal

Online

$20

Annually by the first day of the month following the registration anniversary month. For example, if a trade name for a general partnership was filed on June 15, 2023, the trade name will expire on July 1, 2024 unless it is renewed first.

Colorado

Our Resources:

More info

Term

Trade Name

Initial Registration

Online

$20


Registration Renewal

Online

$20

Annually by the first day of the month following the registration anniversary month. For example, if a trade name for a general partnership was filed on June 15, 2023, the trade name will expire on July 1, 2024 unless it is renewed first.

Connecticut

Our Resources:

More info
Not required

In Connecticut, trade names are filed in the town where business is to be conducted or transacted. There is no state-level trade name registration.

Delaware

Our Resources:

More info
Not required

In Delaware, fictitious names are registered in the county prothonotary's office. There is no state-level fictitious name registration.

District of Columbia

Our Resources:

More info

Term

Trade Name

Initial Registration

Form TN-1: Trade Name Registration Form

Mail or online.

$55


Registration Renewal

Form TN-1: Trade Name Registration Form

Mail or online.

$55

By April 1 of the second year from the year of registration and biennially by April 1 thereafter.

Florida

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Fictitious Name Registration

Mail or online.

$50 (There is an additional $30 fee for a certified copy of fictitious name registration and an additional $10 fee for a certificate of status)


Registration Renewal

Fictitious Name Registration

Mail or online.

$50 (There is an additional $30 fee for a certified copy of fictitious name registration and an additional $10 fee for a certificate of status)

By December 31 of the fifth year of registration and every 5 years thereafter.

Georgia

Our Resources:

More info
Not required
  • In Georgia, trade name registrations are filed in the county where business activity principally takes place. There is no state-level trade name registration.
  • Domestic firms should file in the county of their legal domicile.

Hawaii

Our Resources:

More info

Term

Trade Name

Initial Registration

Application for Registration of a Trade Name

Mail, fax, or online.

$50 + optional $20 expedite fee


Registration Renewal

Application for Registration of a Trade Name

Mail, fax, or online.

$50 + optional $20 expedite fee

By the date of registration every 5 years.

Idaho

Our Resources:

More info

Term

Assumed Business Name

Initial Registration

Online

$25


Renewal Not Required

Not required

Registrations do not currently expire, but you must file an amendment certificate if business information changes.

Illinois

Our Resources:

More info

Term

Assumed Business Name

Initial Registration

Online

Varies by entity type and time of filing.


Registration Renewal

Online

Varies by entity type and time of filing.

Corporation and LLC assumed name registrations expire on calendar years that are divisible by 5. Renewals must be filed by the first day of the anniversary month of the corporation. County level assumed names do not expire, but you may need to reregister when business information changes.

Indiana

Our Resources:

More info

Term

Assumed Business Name

Initial Registration

Certificate of Assumed Business Name

Mail or online.

$10 online or $26 by mail for nonprofits and $20 online or $30 by mail for corporations, limited liability companies, and limited partnerships.


Renewal Not Required

Not required

Assumed names registrations do not expire.

Iowa

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Resolution to Adopt Fictitious Name

Mail or online

$5


Renewal Not Required

Not required

Registrations do not currently expire.

Kansas

Our Resources:

More info
Not required

Kansas does not currently have fictitious name registration requirements at the state or local level.

Kentucky

Our Resources:

More info

Term

Assumed Name

Initial Registration

Certificate of Assumed Name

Mail or in-person.

$20


Registration Renewal

Certificate of Assumed Name

Mail or in-person.

$20

By the date of registration every 5 years.

Louisiana

Our Resources:

More info

Term

Trade Name or Assumed Name


Registration Renewal

Trade Name, Trademark & Service Mark-Registration

Mail or online.

$75

By the date of registration every 10 years.

Maine

Our Resources:

More info

Term

Assumed Name

Initial Registration

Statement of Intention to do Business Under an Assumed or Fictitious Name

Mail

$25 for nonprofits or $125 for all other entity types.


Renewal Not Required

Not required

Registrations do not currently expire.

Maryland

Our Resources:

More info

Term

Trade Name

Initial Registration

Trade Name Application

Mail or online.

$25 plus a $3 credit card fee if applying online.


Registration Renewal

Trade Name Application

Mail or online.

$25 plus a $3 credit card fee if applying online.

By the date of registration every 5 years.

Massachusetts

Our Resources:

More info
Not required

In Massachusetts, business certificate registration is filed with the city or town clerk's office. There is no state-level fictitious name registration.

Michigan

Our Resources:

More info

Term

Assumed Name

Initial Registration

Certificate of Assumed Name

Mail or online.

$10 for corporations or limited partnerships and $25 for limited liability companies.


Registration Renewal

Certificate of Assumed Name

Mail or online.

$10 for corporations or limited partnerships and $25 for limited liability companies.

By December 31 of the 5th full calendar year following the most recent date of registration.

Minnesota

Our Resources:

More info

Term

Assumed Name

Initial Registration

Certificate of Assumed Name Registration

Mail or online.

$30 for mailed filing or $50 for online or expedited filings.


Registration Renewal

Certificate of Assumed Name Registration

Mail or online.

$30 for mailed filing or $50 for online or expedited filings.

Assumed names have a preliminary term of 10 years. At the end on the term, renewals must be filed annually by December 31.

Mississippi

Our Resources:

More info

Term

Fictitious Name or Trade Name

Initial Registration

Online

$25


Registration Renewal

Online

$25

By December 31 every 5 years beginning the year where the 5th anniversary of registration occurs.

Missouri

Our Resources:

More info

Term

Fictitious Name


Registration Renewal

Creation, Renewal, Correction, and Amendment of Fictitious Name

Mail, in-person, or online.

$7

Due by the date of registration every 5 years.

Montana

Our Resources:

More info

Term

Assumed Name

Initial Registration

Online

$20


Registration Renewal

Online

$20

Due by the date of registration every 5 years.

Nebraska

Our Resources:

More info

Term

Trade Name

Initial Registration

Application for Trade Name

Mail or online.

$110 by mail or $100 online


Registration Renewal

Application for Trade Name

Mail or online.

$110 by mail or $100 online

Due by the date of registration every 10 years.

Nevada

Our Resources:

More info
Not required

In Nevada, fictitious firm name registrations are filed at the county level. There is no state-level fictitious name registration.

New Hampshire

Our Resources:

More info

Term

Trade Name

Initial Registration

Trade Name Registration

Mail or online.

$50


Registration Renewal

Trade Name Registration

Mail or online.

$50

Due by the date of registration every 5 years.

New Jersey

Our Resources:

More info

Term

Alternate Name

Initial Registration

Form C-150G: Registration of Alternate Name

Mail, fax, or online.

$50


Registration Renewal

Form C-150G: Registration of Alternate Name

Mail, fax, or online.

$50

Due by the date of registration every 5 years.

New Mexico

Our Resources:

More info
Not required

New Mexico does not currently have fictitious name registration requirements at the state or local level.

New York

Our Resources:

More info

Term

Assumed Name

Initial Registration

Certificate of Assumed Name

Mail

$25 for LLCs and limited partnerships. Corporation fees are $25 + $100 for each county within New York City and $25 for each county outside of New York City.


Renewal Not Required

Not required

Registrations do not currently expire.

North Carolina

Our Resources:

More info
Not required

In North Carolina, assumed name registrations are filed with the county register of deeds. There is no state-level assumed name registration, however, entities conducting business in more than one county can designate multiple counties with one filing.

North Dakota

Our Resources:

More info

Term

Trade Name

Initial Registration

Online

$25


Registration Renewal

Online

$25

By the date of registration every 5 years.

Ohio

Our Resources:

More info

Term

Trade Name

Initial Registration

Form 534A: Name Registration

Mail or online.

$39


Registration Renewal

Form 534A: Name Registration

Mail or online.

$39

Due by the date of registration every 5 years.

Ohio

Our Resources:

More info

Term

Trade Name

Initial Registration

Form 534A: Name Registration

Mail or online.

$39


Registration Renewal

Form 534A: Name Registration

Mail or online.

$39

The registration of a trade name or a report of a fictitious name is effective for five years. The registration must be renewed at some point within the six months before the registration expires.

Ohio

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Form 534A: Name Registration

Mail or online

$39


Registration Renewal

Form 534A: Name Registration

Mail or online

$39

Due by the date of registration every 5 years.

Ohio

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Form 534A: Name Registration

Mail or online

$39


Registration Renewal

Form 534A: Name Registration

Mail or online

$39

The registration of a trade name or a report of a fictitious name is effective for five years. The registration must be renewed at some point within the six months before the registration expires.

Oklahoma

Our Resources:

More info

Term

Trade Name

Initial Registration

Trade Name Report

Mail or online.

$25


Renewal Not Required

Not required

Registrations do not currently expire.

Oregon

Our Resources:

More info

Term

Assumed Business Name

Initial Registration

New Registration

Mail or online.

$50


Registration Renewal

New Registration

Mail or online.

$50

Due by the date of registration every 2 years.

Pennsylvania

Our Resources:

More info

Term

Fictitious Name

Initial Registration

Registration of Fictitious Name

Mail or online.

$70


Renewal Not Required

Not required

Registrations do not currently expire.

Rhode Island

Our Resources:

More info

Term

Fictitious Business Name

Initial Registration

Fictitious Business Name Statement

Mail or online.

$20 for nonprofits and $50 for business corporations, LLCs, and limited partnerships.


Renewal Not Required

Not required

Registrations do not currently expire.

South Carolina

Our Resources:

More info

Term

Fictitious or Assumed Name

Initial Registration

Assumed Name Certificate

Mail

$10


Registration Renewal

Assumed Name Certificate

Mail

$10

By December 31 of the 5th full calendar year following the most recent date of registration.

South Dakota

Our Resources:

More info

Term

Fictitious Name or DBA

Initial Registration

Online

$10


Registration Renewal

Online

$10

Due by the date of registration every 5 years.

Tennessee

Our Resources:

More info

Term

Assumed Name


Registration Renewal

Application for Registration of Assumed Name

Mail

$20

Due by the date of registration every 5 years.

Texas

Our Resources:

More info

Term

Assumed Name

Initial Registration

Assumed Name Certificate

Mail, fax or online.

$25


Registration Renewal

Assumed Name Certificate

Mail, fax or online.

$25

Due by the date of registration every 10 years.

Utah

Our Resources:

More info

Term

DBA

Initial Registration

DBA Application

Mail or online.

$22


Registration Renewal

DBA Application

Mail or online.

$22

Triennially by the registration anniversary date.

Vermont

Our Resources:

More info

Term

Trade Name or DBA

Initial Registration

Online

$50


Registration Renewal

Online

$50

Due by the date of registration every 5 years.

Virginia

Our Resources:

More info

Term

Assumed or Fictitious Name


Renewal Not Required

Not required

Registrations do not currently expire.

Washington

Our Resources:

More info

Term

Trade Name

Initial Registration

Business License Application

Mail or online.

$24


Renewal Not Required

Not required

Registrations do not currently expire.

West Virginia

Our Resources:

More info

Term

Trade Name

Initial Registration

Application for Trade Name

Mail or online.

$25


Renewal Not Required

Not required

Registrations do not currently expire.

Wisconsin

Our Resources:

More info

Term

Tradename

Initial Registration

Registration of Tradename/Trademark

Available online or in-person only.

$15


Registration Renewal

Registration of Tradename/Trademark

Available online or in-person only.

$15

Due by the date of registration every 10 years.

Wyoming

Our Resources:

More info

Term

Trade Name

Initial Registration

Registration of Trade Name

Mail

$100


Registration Renewal

Registration of Trade Name

Mail

$100

Due by the date of registration every 10 years.

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