50-State Employment Services Industry Licensing Guide
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Indiana Employment Agency

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Licensing requirements for Indiana employment, staffing and talent agencies.

This page provides an overview of employment services licensing in Indiana for individuals and agencies. You will find state requirements, application fees, filing instructions, and more. For assistance with licensing, please contact us to learn about our software and managed license services.

Companies that provide employment services in Indiana must apply for a license prior to doing business. Depending on the services offered, businesses may need to apply for more than one license type, and in some cases, an individual license will be required as well.

Company Licenses

Indiana Employment and Business Support Services Company Licenses

Companies acting as employment agencies in Indiana must obtain the following licenses before offering employment services. Applications usually require proof of incorporation or a certificate of authority.

Indiana Employment Agency License

Agency:Indiana Department of Revenue

Initial Registration

This section applies to firms that are applying for a license in Indiana for the first time.

Form:

http://www.in.gov/dor/4474.htm

Agency Fee:

$150

Registration Renewal

This section applies to firms that are already licensed in Indiana and need to renew their license.

Form:

http://www.in.gov/dor/4474.htm

Agency Fee:

$150

Due:

Annually

Indiana Professional Employer Organization Registration - Certified

Agency:Indiana Department of Insurance
Law:

760 IAC 1-73-5

Eligible Entity Types:

  • Corporation
  • Limited Liability Company
  • Limited Liability Partnership
  • Partnership
  • Sole Proprietorship
Foreign Qualification is Prerequisite:No
Notes:

A certified registration is only issued to such PEOs that are approved by an Independent National Organization.  Employer Services Assurance Corporation (ESAC) is an approved Independent National Organization for certifying PEO applicants for registration in Indiana.

Registered Agent (Special Agency) Required?No

Initial Registration

Filing Method:

Online

Agency Fee:

$250

Required Attachments:
  • An affidavit confirming the certification or accreditation of each PEO and provide written notice within two business days of any termination or default of such certification or accreditation
  • On-line access to, or provide a copy within five business days of a request for, any information used as a basis for certification or accreditation of a PEO that has elected to use these procedures

Registration Renewal

Filing Method:

Online

Agency Fee:

$250

Due:

Annually within 180 days of the end of the PEO's fiscal year. Renewals may be filed starting 60 days prior to the expiration date.

Notes:

Prior to the expiration date, a renewal notice is emailed to the last contact on file with the Department.

Required Attachments:

  • Articles of Incorporation
  • Organizational Chart
  • Most recent audited financial statements prepared by a CPA
  • Listing of applicant's Indiana clients
  • Attesttion that applicant will comply with workers compensation laws
  • List by jurisdiction of each name under which applicant has operated in the preceding 5 years, Address of each office applicant maintains in Indiana
  • Resume of individuals who serve as officers
  • Owners with a 10% interest, partners, officers, and directors
  • Written statement of any owner, partner, officer, or director that has been convicted of a misdemeanor, had a judgment withheld, or current charge
  • Written statement of any owner, partner, officer, or director that has been convicted of a felony, had a judgment withheld, or current charge
  • Any felony conviction involving dishonesty or breach of trust and if consent has been applied and grant of consent (18 USC 1033)
  • Written statement of any owner, partner, officer, or director that has been convicted of a military offense, had a judgment withheld, or current charge
  • Written statement of any owner, partner, officer, or director that has been named in an administrative proceeding
  • Written statement of any demand made against the owner, partner, officer, or director for overdue monies by an insurer or in subject to bankruptcy proceeding
  • Written statement of any owner, partner, officer, or director that has been cnotified of a deliquent tax obligation
  • States in which the PEO is currently licensed
  • Health plan sponsorship
  • PEO Group information (if applicable)
  • Written statement of any owner, partner, officer, or director that has been found liable in lawsuit or arbitration involving fraud, misappropriation of funds, or breach of fudiciary duty
  • Written statement of any owner, partner, officer, or director that has had an insurance agency relationship that was terminated for misconduct

Indiana Professional Employer Organization Registration - Full

Agency:Indiana Department of Insurance
Law:

IC 27-16-4

Eligible Entity Types:

  • Corporation
  • Limited Liability Company
  • Limited Liability Partnership
  • Partnership
  • Sole Proprietorship
Financial Requirements:

A minimum net worth of $50,000 or meet the bonding requirement.

Bond Requirements:

PEOs that do not meet the net worth requirement must submit a bond with a market value of at least $50,000.

Notes:

This type of registration is for a PEO that is domiciled in Indiana or is located in a state whose licensure or registration requirements are not substantially similar or more restrictive pursuant to IC 27-16-4-6.

Registered Agent (Special Agency) Required?No

Initial Registration

Filing Method:

Online

Agency Fee:

$500

Required Attachments:
  • Address of each office in Indiana
  • Articles of Incorporation or other entity organization documents
  • Organizational Chart
  • Full resume of any individual who serves as President, CEO, or has the authority to act as Senior Executive Officer of the applicant
  • A list by jurisdiction of each name under which the applicant has operated in the preceding five years, including any alternative names, names of predecessors, and, if known, successor business entities
  • A financial statement reviewed by an independent person for the applicant's most recent fiscal year prepared in accordance with generally accepted accounting principles and by an independent certified public accountant licensed to practice in the jurisdiction in which the accountant is located

 

If any required document is not applicable, a statement saying it is not applicable in a PDF is required to be attached to the application.

Registration Renewal

Filing Method:

Online

Agency Fee:

$250

Due:

Annually within 180 days of the end of the PEO's fiscal year. Renewals may be filed starting 60 days prior to the expiration date.

Notes:

Prior to the expiration date, a renewal notice is emailed to the last contact on file with the Department.

Required Attachments:
  • Address of each office in Indiana
  • Articles of Incorporation or other entity organization documents (If changes were made)
  • Organizational Chart
  • Jurisdictions and all names for each, where the company has operated within the preceding 5 years
  • List of Indiana clients
  • Signed attestation of compliance with workers compensation laws of Indiana

Indiana Professional Employer Organization Registration - Limited

Agency:Indiana Department of Insurance
Law:

IC 27-16-4-6

Eligible Entity Types:

  • Corporation
  • Limited Liability Company
  • Limited Liability Partnership
  • Limited Partnership
  • Non-Profit Corporation
  • Partnership
  • Sole Proprietor
  • Unincorporated Association
Foreign Qualification is Prerequisite:No
Notes:

The limited registration is reserved for a PEO that is domiciled, licensed or registered in a state other than Indiana, but said state has registration requirements that are substantially similar or more restrictive pursuant to IC 27-16-4-6.  The following states are currently recognized as meeting this criterion:  Arkansas, Colorado, Florida, Montana, New York, Oklahoma, North Carolina, South Carolina, Texas, Utah and Wisconsin.

Registered Agent (Special Agency) Required?No

Initial Registration

Filing Method:

Online

Agency Fee:

$250

Required Attachments:
  • Proof of licensure or registration in another state that has a licensure or registration requirement that is substantially similar to or more restrictive than IC 27-16
  • Proof of good standing in domicile

Registration Renewal

Filing Method:

Online

Agency Fee:

$250

Due:

Annually within 180 days of the end of the PEO's fiscal year. Renewals may be filed starting 60 days prior to the expiration date.

Notes:

Prior to the expiration date, a renewal notice is emailed to the last contact on file with the Department.

Required Attachments:
  • Updates to any change in the information provided with the PEO's initial registration
  • An updated list of the PEO's list of Indiana clients

Indiana Talent Agency License

Agency:Indiana Department of Revenue
Notes:

Indiana does not have a separate talent agency license, but an employment agency license may be required.

Initial Registration

Form:

http://www.in.gov/dor/4474.htm

Agency Fee:

$150

Registration Renewal

Form:

http://www.in.gov/dor/4474.htm

Agency Fee:

$150

Due:

Annually

Employee Leasing Company - Enter into leasing contracts with other businesses that require labor. The leasing company loans its workers to the lessee while still providing specified responsibilities, such as workers compensation insurance, to the employees. This includes long term (6 months or more) temporary arrangements but often excludes temporary help arrangements. Unlike professional employer organizations, employee leasing companies are contracted when an employer needs to hire staff and does not want to handle human resources responsibilities.

Employment Agency - An entity that, for compensation, procures or attempts to procure employment for a person.

Professional Employer Organization - PEOs take on the human resources role for businesses and act as a co-employer in the sense that the client company's workers are administratively employees of the PEO but functionally these employees are controlled by the client company. Unlike employee leasing companies, PEOs are contracted when an employer already has staff and does not want to handle human resources responsibilities.

Staffing Agency - An entity that procures temporary or part-time employment for a person who then works under the supervision of a worksite employer.

Talent Agency - An entity that, for compensation, procures or attempts to procure employment or placement for an artist. (Certain art forms are excluded)

American Staffing Association
Staffing, recruiting, and workforce solution industry advocacy group.

National Association of Personnel Services (NAPS)
Education and training oriented association for personnel services providers.

National Association of Professional Employer Organizations (NAPEO)
Provides advocacy efforts, information, and other services to members of the employment industry.

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