North Carolina Secretary of State - Charitable Solicitation Licensing Division


Please Note

We are a service company that can help you file with the North Carolina Secretary of State - Charitable Solicitation Licensing Division. We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.


Contact Information

Physical address:
2 South Salisbury St.
Raleigh, NC 27601

Mailing address:
PO Box 29622
Raleigh, NC 27626

Phone: (919) 814-5400
Fax: (919) 807-2220

Web: Home Name search
Email: csl@sosnc.gov

Licenses

We track the following licenses with the North Carolina Secretary of State - Charitable Solicitation Licensing Division in order to provide compliance services to our clients. As a client, you see this and other reference data in License Manager in-line with your licenses.

A laptop placed on a desk with our License Manager software on display

North Carolina Charitable or Sponsor Organization Solicitation License

Agency:North Carolina Secretary of State - Charitable Solicitation Licensing Division
Law:

North Carolina General Statutes §§ 131 F-2 to 131f-8. CSL Statute and Rule Reference

Foreign Qualification is Prerequisite:No
Registered Agent (Special Agency) Required?No

Automatic Exemption

Exemption Eligible Organizations:
  • Religious organizations
  • Government agencies
  • Any hospital licensed pursuant to Article 5 of Chapter 131E or Article 2 of Chapter 122C of the General Statutes
  • Any noncommercial radio or television station
  • A qualified community trust as provided in 26 C.F.R. § 1.170A-9(e)(10) through (e)(14)
  • A volunteer fire department, REACT (Radio Emergency Associated Communications Teams), rescue squad, or emergency medical service
  • A Young Men's Christian Association or a Young Women's Christian Association
  • A nonprofit continuing care facility licensed under Article 64 of Chapter 58 of the General Statutes
  • Any tax exempt nonprofit fire or emergency medical service organization involved in the sale of goods or services that does not ask for a donation

One-Time Exemption Registration

Exemption Eligible Organizations:

Educational institutions

Form:

Questionnaire for Exemption Under 131F-3(4)

Agency Fee:

$0

Law:

NC Stat § 131F-3(3)

Registration to Obtain Exemption

Exemption Eligible Organizations:

Charities with less than $25,000 in contributions in any calendar year

Form:

Request for Exemption Under 131F-3(3)

Agency Fee:

$0

Renewal to Maintain Exemption

Exemption Eligible Organizations:

Charities with less than $25,000 in contributions in any calendar year

Form:

Request for Exemption Under 131F-3(3) (Renewal)

Agency Fee:

$0

Due:

Annually within 4.5 months after the organization's fiscal year end.

Initial Registration

Form:

Initial / Renewal License Application for Charities or Sponsors

Filing Method:

Mail or online.

Agency Fee:

$0-200, depending on contributions

Turnaround:

2-3 weeks

Original Ink:Required
Notes:
  • Note the list of attachments required.
  • The CFO / treasurer must sign and it must be notarized.
  • Some North Carolina counties and municipalities may require charities that solicit in-person to register prior to fundraising.
Before you Apply:

Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in North Carolina, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 6 months old when filing foreign qualification documents.
How to Apply:

Domestic Applicants:

  1. File entity formation documents with the North Carolina Secretary of State - Business Registration Division.
  2. Submit an Initial License Application for Charities or Sponsors and all required attachments to the North Carolina Secretary of State - Charitable Solicitation Licensing Division.

Foreign Applicants:

  1. Determine whether or not your charity will need to foreign qualify based on your activity in North Carolina. If not required, skip to number 3.
  2. File foreign qualification documents with the North Carolina Secretary of State - Business Registration Division.
  3. Submit an Initial License Application for Charities or Sponsors and all required attachments to the North Carolina Secretary of State - Charitable Solicitation Licensing Division.
Required Attachments:

  • Either IRS form 990 or audited financials
  • IRS determination letter
  • List of officers and directors
  • Professional fundraising contracts
  • A certificate of good standing from the organization's home state

Registration Renewal

Form:

Initial / Renewal License Application for Charities or Sponsors

Filing Method:

Mail or online.

Agency Fee:

$0-200, depending on contributions

Due:
  • Annually within 4.5 months after the close of your fiscal year. So if your fiscal year ends December 31, renewal is due by May 15.
  • There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.
Due Date Extension:

Due dates are automatically extended for 60 days beyond the original due date.

Original Ink:Required
Penalties:

$25 for each month that passes after the due date. Capped at $900.

Notes:
  • Note the list of attachments required (including annual financial report).
Required Attachments:

  • Either IRS form 990 or audited financials
  • List of officers and directors
  • Professional fundraising contracts
  • Certificate of good standing in home state

Contract Filing

Form:

Fund Raising Disclosure Form for Charities or Sponsors

Agency Fee:

$0

Due:

Charities must submit a disclosure form for each contract they have with fundraising consultants, professional solicitors, and commercial co-venturers during initial charitable registration and with charitable renewal filings.

Notes:
  • Copies of contracts do not need to be submitted, but the disclosure form asks for a variety of contract details.
  • Contracts with commercial coventurers must include:
    • The projected amounts of gross sales
    • The projected sales for each vending unit
    • The charitable organization or sponsor's share per unit, and
    • The charitable organization or sponsor's projected total dollar share

Change of Fiscal Year

Form:

Initial / Renewal License Application for Charities or Sponsors

Agency Fee:

$0-200, depending on contributions

Notes:

Fiscal year can be changed during the standard renewal process.

Cancellation

Agency Fee:

$0

Notes:

Submit a letter signed by an authorized officer or member of the organization along with an IRS form 990, audited financial statement, or a completed Annual Financial Report Form for the immediately preceding fiscal year.

"Fund-raising consultant" means any person who meets all of the following:
a. Is retained by a charitable organization or sponsor for a fixed fee or
rate under a written agreement to plan, manage, conduct, consult, or
prepare material for the solicitation of contributions in this State.
b. Does not solicit contributions or employ, procure, or engage any
person to solicit contributions.
c. Does not at any time have custody or control of contributions

North Carolina Fund Raising Consultant Registration

Agency:North Carolina Secretary of State - Charitable Solicitation Licensing Division

Initial Registration

Form:

Fund-Raising Consultant License Application

Agency Fee:

$200

Notarize:Required

Registration Renewal

Form:

Fund-Raising Consultant License Application (Renewal)

Agency Fee:

$200

Due:

Annually by March 31.

Notarize:Required

Contract Filing

Form:

Fundraising Consultant Contract Checklist

Agency Fee:

$0

Due:

File a contract checklist at least 5 days prior to the start of each solicitation campaign.

North Carolina Professional Solicitor Registration

Agency:North Carolina Secretary of State - Charitable Solicitation Licensing Division
Bond Requirements:

Bond requirement ranges from $20,000-$50,000.

Initial Registration

Form:

Professional Solicitor Application Initial/Renewal

Agency Fee:

$200

Turnaround:

10 Days

Notarize:Required
Notes:

For non-NC corporations: Provide either of the following to verify the applicant’s current legal existence:

  • Certificate of Existence or Certificate of Good Standing from state of incorporation dated no more than six months prior to
    date of signing of application, or
  • Actual webpage screenshot found on a publicly accessible regulatory authority website dated no more than thirty (30) days prior to the date the license application was signed that includes the following elements:
    • Exact name of the entity as it appears on the license application; and
    • Language clearly verifying its status as a corporation in good standing in the state of incorporation (i.e. “current” or “active”); and
    • Date the information was printed on the face of the document.

For un-incorporated applicants: Provide a copy of your assumed name certificate filed with the register of deeds office, showing the register of
deeds’ stamp.

Required Attachments:
  • ATTACH a list of the NAMES of ALL persons in charge of ANY solicitation activity
  • ATTACH list containing names and street addresses for ALL partners, members, officers, directors, employees, and agents of the applicant, as well as all other individuals contracted to work under applicant’s direction
  • ATTACH a list of the NAMES and PHYSICAL RESIDENCE ADDRESSES of ALL of applicant’s officers, directors, and owners. This must be completed for sole proprietorships, partnerships, and corporations of all types.
  • If applicant’s principal place of business is located outside North Carolina, ATTACH list of street addresses of any applicant offices located in North Carolina.
  • Bond
    • Contributions up to $100,000 - $20,000
    • Contributions up to $200,000 - 30,000
    • Contributions $200,001 and over - $50,000

Registration Renewal

Form:

Professional Solicitor Application Initial/Renewal (Renewal)

Agency Fee:

$200

Due:

Annually by March 31.

Contract Filing

Form:

Solicitor Contract Checklist and Solicitation Campaign Notice

Agency Fee:

$0

Due:

File a solicitation campaign notice and contract checklist at least 5 days prior to the start of each solicitation campaign.

Financial Reporting

Form:

Solicitation Campaign Financial Report Form

Agency Fee:

$0

Due:

Within 90 days after a campaign has ended and on the anniversary of commencement for campaigns lasting more than a year.

Notarize:Required

Related Government Agencies

Explore other North Carolina government agencies we can help you stay compliant with:


Order Registered Agent Service

In my opinion, their "Human Touch" element is what really makes this company stand out! I wouldn't go anywhere else!
JanaeLaw Offices of Donald W. Hudspeth, PC
It's awesome to know that Harbor Compliance is looking out for my customers' best interests and will only do what's right for them.
RyanFOUR16 CPA
© 2012 - 2022 Harbor Compliance. All rights reserved. Harbor Compliance does not provide tax, financial, or legal advice. Use of our services does not create an attorney-client relationship. Harbor Compliance is not acting as your attorney and does not review information you provide to us for legal accuracy or sufficiency. Access to our website is subject to our Terms of Use and Service Agreement.