Certification of California Corporate Documents

California Express Certificate Service makes it quick and easy.

  • We prepare and submit your apostille request for corporate documents in 1 business day.
  • Our local filing office in Sacramento, CA expedites your order as needed to meet your deadlines.
  • Access our full-service corporate filing and document retrieval services.

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Get your California certification

How it Works

How can I obtain a California certification?

A California certification is an authenticated document for use in non-member states of the Hague Convention. The California Secretary of State - Business Programs Division will authenticate the signature or notarization for the document’s use abroad.

You must request a certification with the California Secretary of State by mail or in person. Submit the original notarized or certified document, contact information, and the foreign country in which the certification will be used, and the state will issue the certification.

The statutory fee is $20 per document certification.

California has the authority to authenticate a document only if it was issued in California. If the document was issued by another state, or at the federal level, you must contact the appropriate state or federal agency.

What are the filing options and fees?

When you order your apostille through us, we make the various state filing options available to you including over-the-counter service. Our local representatives can pick up your apostille at the state office.

Do I need a certified copy of the document before I can obtain an apostille?

California requires the original certified or notarized document to issue the certification.

What is the contact information for the state?

California Secretary of State - Business Programs Division
See http://www.sos.ca.gov/business/be/contact.htm
,
Phone: 916-657-5448
http://www.sos.ca.gov/business/

FAQs

What is a certification?

Before transacting business in many countries abroad, you may be required to obtain authentication of corporate documents, including Articles of Incorporation, Evidence of Merger, and other filings.

Certification is a type of authentication used for those countries that do not participate in the Hague Convention. Countries that do participate in the Hague Convention use the term "apostille." Certification is subject to additional review by the United States Department of State or by the embassy of the destination country.

Which countries accept certified documents?

Please visit the link below provided by the Hague Conference on Private International Law. Member nations accept apostille documents, whereas non-member states accept certification documents.

http://www.hcch.net/index_en.php?act=conventions.status&cid=41

Apostille vs. certification?

Apostilles are used for those countries that participate in the Hague Convention. For those countries that do not participate, a certification will be used instead of an apostille. Certification, also known as "authentication," often requires additional review by the United States Department of State.

Obtaining Certified Copies

In order to obtain an authentication of a corporate document in most states, you must submit a certified copy of the corporate document. In many states, this occurs in a different division from where authentication are issued, adding time and confusion to the process. Harbor Compliance makes it easy. We can obtain certified copies fast, so that you can get your California certification when you need it.

Notarization of documents

Nearly every state requires your documents to be notarized before submitting the apostille application. Pay careful attention to which body has the authority to notarize these documents, as it can take place at the city, county, or state level.

California Certification, California Authentication

Contact us to Order

We will prepare and submit your request for an apostillized document in one business day.

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