Virginia Office of Charitable and Regulatory Programs (OCRP)


Please Note

We are a service company that can help you file with the Virginia Office of Charitable and Regulatory Programs (OCRP). We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.


Contact Information

Mailing address:
P.O. Box 526
Richmond, VA 23218

Phone: 804-786-1343
Fax: 804-225-2666

Web: Home Name search
Email: ocarpunit.vdacs@vdacs.virginia.gov

Licenses

We track the following licenses with the Virginia Office of Charitable and Regulatory Programs (OCRP) in order to provide compliance services to our clients. As a client, you see this and other reference data in License Manager in-line with your licenses.

A laptop placed on a desk with our License Manager software on display

Virginia Charitable Gaming Licenses

Game Type:

Bingo, raffles, and pull-tabs.

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Organization Age Requirement:

3 years of continuous existence in Virginia.

Age Restrictions:

Instant bingo, pull tab, and seal card game participants must be at least 18 years old.

Prize Limits:

The maximum bingo prize for a single game is $100, and bingo jackpots may not exceed $1,000. Raffle prizes must be valued at $100,000 or less.

Law:

VA Stat. § 18.2-340.15 et seq.

Fact Checked:1/10/18

Initial Registration

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Form:

Bingo/Raffle Application

Agency Fee:

$200

Notes:

Organizations expecting to receive less than $40,000 in bingo or raffle gross receipts may not need a permit.

Fact Checked:1/10/18

Registration Renewal

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Form:

Bingo/Raffle Application (Renewal)

Agency Fee:

$200

Due:

Annually by the date of issuance.

Fact Checked:1/10/18

Virginia Charitable Organization Registration

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Law:

Virginia Code Annotated §57-48 thorugh 57-61.1; Virginia Administrative Code, Title 2, §5-610-10 through 5-610-40. Virginia Solicitation of Contributions Law

Foreign Qualification is Prerequisite:No
Registered Agent (Special Agency) Required?Yes
Fact Checked:4/10/20

Automatic Exemption

Exemption Eligible Organizations:
  • Churches and associations of churches
  • Political parties or political campaign committees
Fact Checked:8/15/18

One-Time Exemption Registration

Exemption Eligible Organizations:
  • Educational institutions that are accredited by the Board of Education, by a regional accrediting association or by an organization affiliated with the National Commission on Accrediting, the Association Montessori Internationale, the American Montessori Society, the Virginia Independent Schools Association, or the Virginia Association of Independent Schools, any foundation having an established identity with any of the aforementioned educational institutions, and any other educational institution confining its solicitation of contributions to its student body, alumni, faculty and trustees, and their families
  • Persons requesting contributions for the relief of any individual specified by name at the time of the solicitation when all of the contributions collected without any deductions whatsoever are turned over to the named beneficiary for his use
  • Charitable organizations that do not intend to solicit and receive, during a calendar year, and have not actually raised or received, during any of the three next preceding calendar years, contributions from the public in excess of $5,000, if all of their functions, including fund-raising activities, are carried on by persons who are unpaid for their services and if no part of their assets or income inures to the benefit of or is paid to any officer or member
  • Organizations that solicit only within the membership of the organization by the members thereof
  • Organizations that have no office within the Commonwealth, that solicit in the Commonwealth from without the Commonwealth solely by means of telephone or telegraph, direct mail or advertising in national media, and that have a chapter, branch, or affiliate within the Commonwealth that has registered with the Commissioner
  • Organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code and that are organized wholly as Area Health Education Centers in accordance with § 32.1-122.7
  • Health care institutions defined herein as any facilities that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code, and that are (i) licensed by the Department of Health or the Department of Behavioral Health and Developmental Services; (ii) designated by the Health Care Financing Administration (HCFA) as federally qualified health centers; (iii) certified by the HCFA as rural health clinics; or (iv) wholly organized for the delivery of health care services without charge; and any supporting organization that exists solely to support any such health care institutions. For the purposes of clause (iv), "delivery of health care services without charge" includes the delivery of dental, medical or other health services where a reasonable minimum fee is charged to cover administrative costs
  • Civic organizations as defined in § 57-48
  • Agencies providing or offering to provide debt management plans for consumers that are licensed pursuant to Chapter 20 (§ 6.2-2000 et seq.) of Title 6.2
  • Agencies designated by the Virginia Department for Aging and Rehabilitative Services pursuant to subdivision A 6 of § 51.5-135 as area agencies on aging
  • Labor unions, labor associations and labor organizations that have been granted tax-exempt status under § 501(c)(5) of the Internal Revenue Code
  • Trade associations that have been granted tax-exempt status under § 501(c)(6) of the Internal Revenue Code
  • Organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code and that are organized wholly as regional emergency medical services councils in accordance with § 32.1-111.4:2
  • Nonprofit organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code and that solicit contributions only through (i) grant proposals submitted to for-profit corporations, (ii) grant proposals submitted to other nonprofit organizations that have been granted tax-exempt status under § 501(c)(3) of the Internal Revenue Code, or (iii) grant proposals submitted to organizations determined to be private foundations under § 509(a) of the Internal Revenue Code
  • Organizations whose solicitations are confined to five or fewer contiguous cities and counties
Form:

Form 100: Virginia Exemption Application for Charitable or Civic Organization

Agency Fee:

$10

Law:

VA Code § 57-60

Notes:

Exemptions do not expire as long as the organization continues to qualify under the exemption criteria.

Fact Checked:1/16/20

Initial Registration

Form:

URS or Form OCRP-102: Registration Statement for a Charitable Organization

Instructions:

VDACS: Rules Governing the Solicitation of Contributions.

Filing Method:

Mail

Agency Fee:

$100 initial registration fee + $30-325, depending on gross contributions ($10 if exempt)

Turnaround:

4-6 months

Notes:
  • File the original - copies are not allowed.
  • The CFO and President must sign.
  • Some Virginia counties and municipalities may require charities that solicit in-person to register prior to fundraising.
Before you Apply:

Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Appoint a registered agent to receive legal documents in Virginia.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Appoint a registered agent to receive legal documents in Virginia.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in Virginia, obtain a certified copy of your articles of incorporation and all amendments from your home state to submit during the foreign qualification process. The certified copy cannot be more than 1 year old when filing foreign qualification documents.
How to Apply:

Domestic Applicants:

  1. File entity formation documents with Virginia State Corporation Commission.
  2. Submit a Registration Statement for a Charitable Organization and all required attachments to the Virginia Office of Charitable and Regulatory Programs (OCRP).

Foreign Applicants:

  1. Determine whether or not your charity will need to foreign qualify based on your activity in Virginia. If not required, skip to number 3.
  2. File foreign qualification documents with Virginia State Corporation Commission.
  3. Submit a Registration Statement for a Charitable Organization and all required attachments to the Virginia Office of Charitable and Regulatory Programs (OCRP).
Required Attachments:

  • Either IRS form 990 or audited financials
  • Articles of incorporation
  • Bylaws
  • List of officers and directors
  • Either IRS determination letter or IRS form 1023
  • Professional fundraising contracts
Fact Checked:4/14/20

Registration Renewal

Form:

Form OCRP-102: Registration Statement for a Charitable Organization

Filing Method:

Mail

Agency Fee:

$30-325, depending on gross contributions

Due:

Renewal is due annually 4.5 months after the close of your fiscal year. So if your fiscal calendar ends December 31, then renewal is due by May 15.

Due Date Extension:

Due dates can be extended for 180 days beyond the original due date by emailing your request to ocarpunit.vdacs@vdacs.virginia.gov.

Penalties:

There is a late fee of $100 for registrations that have lapsed.

Notes:
  • File the original - copies are not allowed.
  • The CFO and President must sign.
  • Attach your annual financial report.
Required Attachments:

  • IRS form 990
  • List of officers and directors
  • Professional fundraising contracts
  • Only if amended: IRS determination letter, articles of incorporation, and bylaws
Fact Checked:2/4/20

Change of Fiscal Year

Form:

Form OCRP-102: Registration Statement for a Charitable Organization

Agency Fee:

Varies

Notes:

Indicate change of fiscal year on the form and submit the financial statement reflecting the new fiscal year.

Fact Checked:12/7/18

Cancellation

Agency Fee:

$0

Notes:

To close out your registration, send a letter stating that the organization is ceasing their solicitation in Virginia and attach a copy of the most recently completed financial statement. If the organization is dissolving, send a certificate of dissolution and the latest financial statement.

Fact Checked:7/14/20

Virginia Professional Fundraising Counsel Registration

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Registered Agent (Special Agency) Required?Yes
Fact Checked:7/5/18

Initial Registration

Form:

Form 103: Professional Fundraising Counsel Registration

Agency Fee:

$100

Notarize:Required
Fact Checked:7/5/18

Registration Renewal

Form:

Form 103: Professional Fundraising Counsel Registration (Renewal)

Agency Fee:

$100

Due:

Annually by the registration anniversary date.

Notarize:Required
Fact Checked:7/5/18

Contract Filing

Agency Fee:

$0

Due:

File a copy of the contract for each solicitation campaign at least 10 days prior to commencement of the contract.

Fact Checked:8/5/19

Virginia Professional Solicitor Registration

Agency:Virginia Office of Charitable and Regulatory Programs (OCRP)
Bond Requirements:

$20,000

Fact Checked:8/7/19

Initial Registration

Form:

Form 104: Professional Solicitor Registration

Agency Fee:

$500

Original Ink:Not required
Notarize:Not required
Fact Checked:12/15/16

Registration Renewal

Form:

http://www.vdacs.virginia.gov/food-charitable-solicitation.shtml

Agency Fee:

$500

Due:

Annually by the registration anniversary date.

Fact Checked:12/15/16

Contract Filing

Form:

Form 120: Solicitation Notice and Form 121: Consent to Solicit

Agency Fee:

$0

Due:

File a solicitation notice for each solicitation campaign at least 10 days prior to commencement of the contract.

Fact Checked:8/5/19

Financial Reporting

Form:

Form 130: Final Accounting Report

Agency Fee:

$0

Due:

Within 90 days after a campaign has ended and within 90 days after the anniversary of commencement for campaigns lasting more than a year.

Fact Checked:8/5/19

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