Indiana Adds Ownership Disclosure Requirements for Certain Health Care Entities

Indiana requires most businesses registered in the state to file a Business Entity Report (often called an annual report) to stay in good standing. Recently, the state added a new disclosure requirement that affects certain health care organizations operating in Indiana.

This update expands the information that some health care entities must report when submitting their regular Business Entity Report. Organizations impacted should review the new rules carefully to avoid incomplete filings or unexpected delays. If you need additional assistance regarding how this new requirement may impact your business, Harbor Compliance’s Managed Annual Report Service can assist your organization in filing timely annual reports.

Which Health Care Entities Are Affected?

The new requirement applies to health care organizations that both:

• Provide health care services
• Accept reimbursement from commercial health insurance plans

Examples of affected organizations may include physician practices, dental practices, clinics, and other outpatient care providers.

The rule does not apply to hospitals, insurance companies, pharmacy benefit managers (PBMs), third-party administrators (TPAs), or organizations that do not accept commercial insurance.

What Information Must Be Disclosed?

Entities subject to this rule must now disclose ownership and control information as part of their Business Entity Report filing.

Organizations must identify any individual or entity that:

• Owns 5% or more of the organization (or any ownership interest if the owner is a practitioner)
• Has a controlling interest, or
• Holds an interest as a private equity partner

For each reportable owner or controlling party, the business must provide:

• A physical business address (PO boxes are not permitted)
• A business website, if applicable
• Relevant identification numbers, such as:
  • National Provider Identifier (NPI)
  • Employer Identification Number (EIN/TIN)
  • Other applicable regulatory identifiers

Social Security numbers are explicitly excluded from this disclosure.

Additional Medicaid Disclosure

Health care entities must also indicate whether they are Medicaid providers. If so, they must report whether they accepted Medicaid patients during the majority of the prior two calendar years.

This information is now part of the regular Business Entity Report filing for covered organizations, making the annual report process more detailed for certain providers.

Why This Matters

Indiana’s update reflects a growing focus on transparency of ownership in the health care sector. For affected organizations, this means annual reporting now involves more than just confirming business details; it requires maintaining accurate ownership and control records year-round.

Incomplete or inaccurate filings can delay processing or affect an organization’s ability to remain in good standing with the state, thereby impacting contracts, insurance participation, and daily operations.

Stay in Good Standing with Managed Annual Report Service

Keeping up with changing regulatory requirements, especially when ownership disclosures are involved, can be time-consuming and easy to overlook. Harbor Compliance’s Managed Annual Report Service helps businesses file accurately and on time by monitoring deadlines, preparing filings, and submitting reports on your behalf. For health care entities navigating Indiana’s new reporting rules, having a dedicated partner can reduce administrative burden and provide confidence that your filings reflect current state requirements. Learn how Harbor Compliance can support your organization’s annual reporting needs and help you stay in good standing as regulations evolve.