Everything You Need to Know to File Timely Annual Reports

Betsy Gonzalez
Posted on March 19, 2018 by Betsy Gonzalez in Business Compliance, Nonprofit Compliance.


Wherever businesses and nonprofits are registered, they are required to file reports with the secretary of state to confirm basic information about their organization. The reports themselves are not all that complex, designed simply to ensure that states have accurate, up-to-date information on organizations operating within their borders. The tough part is remembering to file them on time, since state deadlines are scattered throughout the year.

In most states, secretary of state reports are due annually, although a few are due every other year (biennially) or even less frequently. For nonprofits operating in New Hampshire, the deadline comes around once every five years, like a comet. The next filing will be due on December 31, 2020.

Deadlines vary based on entity type, whether the filing is by a domestic or out-of-state (foreign) entity, and other factors. Some states set their deadlines on a single calendar date, while others base the deadline on the organization’s initial registration date. Some examples:

  • In Colorado, reports are due annually within a three-month period starting the first day of the incorporation anniversary month.
  • In Iowa, reports are due biennially, with deadlines set at April 1 of even-numbered years for corporations, and April 1 of odd-numbered years for limited liability companies (LLCs) and nonprofits.

Some states kick off the whole process by requiring an initial report, usually due shortly after filing incorporation or qualification documents.

Filing fees vary by state and range from $15 to $800. The average state fee is approximately $80.

One great reference for managing annual reports is our online 50-State Annual Report Guide, which includes all the details you need to know in an easy-to-use chart. With the click of a button, you can see requirements for corporations, LLCs, and nonprofits, and view any differences for foreign and domestic entities. The guide also includes helpful links to references such as New Mexico’s deadline lookup tool, which may be a faster way to arrive at your deadline in that state than parsing out “biennially on or before the fifteenth day of the third month following the end of the taxable year.”

Bookmark our guide and share to make your life a little easier!

Many clients partner with us for annual report filing to eliminate the hassle and risks of tracking due dates and requirements from year to year. Your team of compliance specialists will file your reports and keep you posted each step of the way, so you can relax and focus on tasks that are more central to your operations.

When you partner with Harbor Compliance, you also get:

State-of-the-art compliance software: Our clients have full access to our Entity Manager software, which interfaces with state agencies to provide real-time reporting on your organization’s status. You’ll see at a glance where you’re registered and when reports are due, as well as other critical information about your organization’s good standing.

Consolidated billing: No need to set up separate payment accounts with each state. We’ll put it all together under one account payable, with a choice of convenient payment options.

Expedited filing options: If you need to make up for lost time, we can help, with expedited filing options and same-day filings.

Expert, friendly service: Your dedicated account team will always be available to field questions, provide advice, and address your needs promptly. Our compliance specialists have an impeccable track record of accurate, timely filings.

We provide the complete range of compliance solutions you need to maintain good standing, including nationwide registered agent, tax registrations, entity formations and dissolutions, and reinstatement services.

Filing annual reports on time is critical to staying compliant in every state where you operate. Missing a deadline can result in costly consequences such as fines, penalties, loss of good standing, or administrative dissolution. If your organization is dealing with past-due filings, we can help get you back on the right path.

If you have questions or need some assistance with any state filing, we’re here to help. Simply reach out to a compliance specialist or give us a call, 1-888-995-5895.

Check out our 50-State Annual Report Guide today!

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