Everything You Need to Know to File Timely Annual Reports

Posted on March 19, 2018 by James Gilmer in Business Compliance, Nonprofit Compliance.

Wherever businesses and nonprofits are registered, they are required to file annual reports with the secretary of state to confirm and update basic information about their organization. 

While the reports themselves aren’t terribly complex, it can be difficult to remember to file them on time, since state deadlines are distributed throughout the year. Even filing for a handful of states can become cumbersome if you don’t stay on top of each specific deadline. 

If you’re conducting business across multiple states, things become even more involved. You’ll probably want to recruit outside help to ensure accuracy and timeliness of your filings to maintain good standing. 

Many Annual Report Filing Due Dates Occur in Q1

In most states, secretary of state reports are due annually, although a few are due every other year (biennially) or even less frequently, such as with Pennsylvania’s decennial reports, which are submitted every 10 years. Deadlines also vary based on entity type and whether the entity is domestic or out-of-state (foreign). 

Though filing deadlines happen throughout the year, companies that conduct business in multiple states will need to submit reports for each. Because of this, they generally have a more-demanding filing workload before May 1 — a majority of which fall during the first quarter. 

Small businesses and nonprofits that are tracking deadlines on their own should pay special attention. Don’t let report due dates in a handful of states go by unnoticed!

Some states set their deadlines on a single calendar date, while others base the annual deadline on an organization’s initial registration date.  For example, an LLC that forms in New Jersey on January 15, 2021 has a first report deadline of January 31, 2022. 

There are often additional variables to consider, as well. For example:

  • In Colorado, reports are due annually within a three-month period starting the first day of the incorporation anniversary month.

  • In Iowa, reports are due biennially, with deadlines of April 1 of even-numbered years for corporations, and April 1 of odd-numbered years for limited liability companies (LLCs) and nonprofits.

  • For nonprofits operating in New Hampshire, the deadline comes around once every five years. Their next filing will be due on December 31, 2025.

Additionally, some states require an initial report, usually due shortly after filing incorporation or qualification documents. 

In short, maintaining annual report compliance requires ongoing attention and internal resources. This is why it’s important to consider securing assistance with your annual report filings. 

Our Ultimate 50-State Annual Report Guide

Our 50-State Annual Report Guide includes the filing deadline and state fee information you need, compiled into an easy-to-use chart. In a few clicks, you can see requirements for corporations, LLCs, and nonprofits, and any variables for foreign and domestic entities. 

The guide also includes helpful links to references, including state entity databases and statutes. With Managed Annual Report Service, our software automatically calculates your due dates so you don’t risk errors along the way.

Harbor Compliance Provides 100% On-Time, Error-Free Filing 

Our Managed Annual Report Service fully automates due date tracking and annual report filing across your states and entities. And with online ordering, you can instantly engage a solution for report management, bringing you unparalleled time savings and convenience.

Many clients turn to us for Annual Report filing to eliminate the hassle and risks of tracking yearly due dates and requirements. Our team of compliance specialists will file your reports and the Client Portal provides status updates in real time, so you can focus on tasks that are more pressing to your business.

With Harbor Compliance as your partner in annual report compliance, you enjoy:

  • Purpose-Built Compliance Software: Our Entity Manager software connects with secretary of state databases to provide accurate reporting on your organization’s status.

  • Thorough entity status analysis: We review and confirm your entity registration statuses when you sign up. We offer a suite of services to register and restore companies to good standing.

  • Simplified company data entry: Enter your company information a single time through our secure, web-based information form. We apply this information across all filings throughout the year.

  • Consolidated billing: No need to have separate payment accounts for each state. We handle the legwork, with convenient online ordering.

  • Expedited filing options: As an additional service, we offer hand-delivery of filings to secretary of state offices, where available. We often receive confirmation back from the state the same or next day.

Harbor Compliance leads the industry in nationwide registered agent service, usability of software, and robust, data-driven entity management. This year, don’t struggle to meet your filing deadlines. Instead, hand off Annual Report management to the experts, enjoying the savings, convenience, and peace of mind that comes with our all-in-one service. 

Learn more about how our Managed Annual Report Service is right for your organization.


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