Wisconsin Department of Financial Institutions - Division of Banking


Please Note

We are a service company that can help you file with the Wisconsin Department of Financial Institutions - Division of Banking. We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.


Contact Information

Mailing address:
PO Box 7876
Madison, WI 53707

Phone: (608) 267-1711

Web: Home Name search

Licenses

We track the following licenses with the Wisconsin Department of Financial Institutions - Division of Banking in order to provide compliance services to our clients. As a client, you see this and other reference data in License Manager in-line with your licenses.

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Wisconsin Charitable Organization Registration

Agency:Wisconsin Department of Financial Institutions - Division of Banking
Law:

Wisconsin Statutes Ch.202; Wisconsin Administrative Code, Chapter RL 5

Foreign Qualification is Prerequisite:No
Registered Agent (Special Agency) Required?No
Fact Checked:4/10/20

Automatic Exemption

Exemption Eligible Organizations:
  • A person that is exempt from filing a federal annual information return under section 6033 (a) (3) (A) (i) and (iii) and (C) (i) of the Internal Revenue Code
  • A candidate for national, state, or local office or a political party or other committee or group required to file financial information with the federal elections commission or a filing officer under s. 11.0102 (1)
  • Charitable organizations which do not intend to raise or actually receive contributions in excess of $25,000 during a fiscal year and all of their functions are performed by volunteers and no assets or income are paid to any officer or member of the charitable organization
  • A fraternal, civic, benevolent, patriotic, or social organization that solicits contributions solely from its membership
  • A veterans organization incorporated under ch. 188 or chartered under federal law or the service foundation of such an organization recognized in the bylaws of the organization
  • A nonprofit, postsecondary educational institution accredited by a regional accrediting agency or association approved under 20 USC 1099b, or an educational institution and its authorized charitable foundations that solicit contributions only from its students and their families, alumni, faculty, trustees, corporations, foundations, and patients
  • A person soliciting contributions for the relief of a named individual if all contributions, without any deductions, are given to the named individual
  • A state agency, as defined in s. 20.001 (1), or a local governmental unit, as defined in s. 605.01 (1)
  • A private school, as defined in s. 118.165
  • Any corporation established by an act of the United States Congress that is required by federal law to submit to Congress annual reports, fully audited by the United States Department of Defense
Law:

WI Stat § 202.12(5)

Fact Checked:1/16/20

Initial Registration

Form:

Form 296: Charitable Organization Registration Application

Filing Method:

Mail

Agency Fee:

$15

Turnaround:

4-6 weeks

Notes:
  • Note the list of 17 attachments that first-time registrants must attach to the application. This includes disclosing contracts with professional fundraisers.
  • The Preseident and CFO must sign. Signatures must be notarized.
  • Some Wisconsin counties and municipalities may require charities that solicit in-person to register prior to fundraising.
Before you Apply:

Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in Wisconsin, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 60 days old when filing foreign qualification documents.
How to Apply:

Domestic Applicants:

  1. File entity formation documents with the Wisconsin Department of Financial Institutions (DFI) - Corporation Section.
  2. Submit a Charitable Organization Registration Application and all required attachments to the Wisconsin Department of Financial Institutions - Division of Banking.

Foreign Applicants:

  1. Determine whether or not your charity will need to foreign qualify based on your activity in Wisconsin. If not required, skip to number 3.
  2. File foreign qualification documents with the Wisconsin Department of Financial Institutions (DFI) - Corporation Section.
  3. Submit a Charitable Organization Registration Application and all required attachments to the Wisconsin Department of Financial Institutions - Division of Banking.
Required Attachments:

  • IRS form 990
  • Audited financials (if applicable)
  • Articles of incorporation
  • Bylaws
  • IRS determination letter (or IRS form 1023 if exemption is pending)
  • List of officers and directors
  • Professional fundraising contracts
  • A certificate of good standing from the organization's home state
  • Certificate of incorporation
  • List of other states where registered to solicit
Fact Checked:4/14/20

Registration Renewal
Charitable Registration Renewal

Filing Method:

Online

Agency Fee:

$54

Due:

Annually by July 31. An organization that files an initial registration on or after June 1 does not need to renew their registration until the following calendar year. If an initial registration is filed before June 1, renewal must be filed by July 31 of the same calendar year.

Due Date Extension:

Wisconsin does not grant extensions for charitable organization registration.

Penalties:

There is a $25 late fee.

Notes:
  • There are two renewal filings for charitable organizations: charitable registration renewal and charitable organization annual report.
  • This annual renewal is different than the corporate annual financial report filed with DFI.
  • The renewal period closes September 30th. After this date, you must file a new initial registration.
  • You may not file for an extension of the due date.
  • A CPA audit is required for large nonprofits.
Required Attachments:

  • List of officers and directors
Fact Checked:2/4/20

Registration Renewal
Charitable Organization Annual Financial Report

Form:

Annual Financial Reports may be filed on one of three forms that your firm can use based on qualifying factors.

Filing Method:

Mail.

Agency Fee:

$0

Due:

You must file an annual financial report within 12 months after the close of your fiscal year if you received >$5,000 in contributions.

Notes:
  • There are two renewal filings for charitable organizations: charitable registration renewal and charitable organization annual report.
Required Attachments:

  • IRS form 990
  • Audited financials (if applicable)
Fact Checked:2/4/20

Change of Fiscal Year

Form:

Form 1952 or Form 308

Agency Fee:

$0

Turnaround:

1-2 business days

Notes:

Submit the short year financials during the standard renewal process.

Fact Checked:12/7/18

Cancellation

Agency Fee:

$0

Notes:

To close out your registration, send a letter including the charity name, FEIN, date of closure, and reason for closure in writing.

Fact Checked:7/14/20

Wisconsin Collection Agency License

Agency:Wisconsin Department of Financial Institutions - Division of Banking
Bond Requirements:

$25,000 if all entity records are maintained within Wisconsin and $35,000 if any records are maintained out-of-state.

Notes:

A non-resident is not required to obtain a collection agency license if that person conducts collection business with state residents solely by means of interstate telecommunications or interstate mail. If a non-resident physically enters Wisconsin to solicit accounts from creditors or to collect accounts, that person is required to obtain a Wisconsin collection agency license and have a Wisconsin office.

Fact Checked:1/8/19

Initial Registration

Form:

Collection Agency License Application

Agency Fee:

$1,000 investigation fee + $200 license fee + an additional fee for each solicitor and a $15 license fee for each solicitor working outside of the office.

Notarize:Required
Fact Checked:1/8/19

Registration Renewal

Agency Fee:

$200 + $15 license fee for each solicitor working outside of the office.

Due:

Annually by June 1.

Notes:

Renewal applications are sent to licensees about one month prior to expiration.

Fact Checked:1/8/19

Supplemental Reporting
Annual Report

Agency Fee:

$0

Due:

Annually by March 15.

Notes:

Contact the division for a form.

Fact Checked:1/8/19

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