Maine Office of Professional and Occupation Regulation


Please Note

We are a service company that can help you file with the Maine Office of Professional and Occupation Regulation. We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.


Contact Information

Physical address:
35 State House Station
Augusta, ME 04333-0035

Phone: 207-624-8603

Web: Home Name search

Licenses

We track the following licenses with the Maine Office of Professional and Occupation Regulation in order to provide compliance services to our clients. As a client, you see this and other reference data in License Manager in-line with your licenses.

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Maine Charitable Organization License

Agency:Maine Office of Professional and Occupation Regulation
Law:

Maine Revised Statutes Ann., Title 9, Ch. 385, §§ 5001-5018

Foreign Qualification is Prerequisite:No
Registered Agent (Special Agency) Required?No

Automatic Exemption

Exemption Eligible Organizations:
  • Organizations that solicit primarily within their membership and do not contract with a professional solicitor. For purposes of this paragraph, the term "membership" does not include those persons who are granted a membership upon making a contribution as a result of a solicitation
  • Persons soliciting contributions for the relief of any individual specified by name at the time of the solicitation, when all of the contributions collected, without any deductions whatsoever, are turned over to the named beneficiary for that individual's use
  • Charitable organizations that do not intend to solicit and receive and do not actually solicit or receive contributions from the public in excess of $35,000 during a calendar year or do not receive contributions from more than 35 persons during a calendar year, if the charitable organizations do not contract with professional solicitors and if no part of the assets or income inures to the benefit of or is paid to any officer or member
  • Educational institutions, the curriculums of which in whole or in part are registered or approved by the Department of Education, either directly or by acceptance of accreditation by an accrediting body recognized by the Department of Education, and organizations operated by the student bodies of such institutions
  • Hospitals that are nonprofit and charitable
  • Free clinics
Law:

Maine Revised Statutes Ann., Title 9, Ch. 385, § 5006

Initial Registration

Form:

Charitable Organization Application

Filing Method:

Mail or online.

Agency Fee:

$20

Turnaround:

2-3 weeks

Notes:
  • Check the website for the status of your license. PENDING means it is under review. ACTIVE means your organization is authorized to solicit.
  • Some Maine counties and municipalities may require charities that solicit in-person to register prior to fundraising.
Before you Apply:

Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in Maine, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 90 days old when filing foreign qualification documents.
How to Apply:

Domestic Applicants:

  1. File entity formation documents with the Maine Secretary of State - Bureau of Corporations, Elections, and Commissions.
  2. Submit a Charitable Organization Application and all required attachments to the Maine Office of Professional and Occupation Regulation.

Foreign Applicants:

  1. Determine whether or not your charity will need to foreign qualify based on your activity in Maine. If not required, skip to number 3.
  2. File foreign qualification documents with the Maine Secretary of State - Bureau of Corporations, Elections, and Commissions.
  3. Submit a Charitable Organization Application and all required attachments to the Maine Office of Professional and Occupation Regulation.
Required Attachments:
  • Current year budget or IRS form 990
  • IRS determination letter
  • List of officers and directors
  • List of individuals responsible for custody of contributions received and distributed
  • List of states where licensed
  • Professional fundraising contracts
  • Criminal Conviction and Disciplinary Action Documentation (if applicable)

Registration Renewal

Form:

Charitable Organization Application and Annual Fundraising Activity Report for Charitable Organization

Filing Method:

Mail or online.

Agency Fee:

$20

Due:

Annually by November 30. Renewals can be filed as early as October 1.

Due Date Extension:

Maine does not grant extensions for charitable organization registration.

Penalties:

There is a $50 late fee for renewals filed within 90 days after the expiration date.

Notes:
  • Make sure to include all required attachments
  • Late applications filed December 1 - March 1 must include a $50 late fee. After March 1st, applicants must file a new initial application.
Required Attachments:

  • List of officers and directors

Change of Fiscal Year

Agency Fee:

$0

Turnaround:

1-2 business days

Notes:

Email Tammy Reed at tammy.reed@maine.gov to update fiscal year.

Cancellation

Form:

Annual Fundraising Activity Report for Charitable Organization

Agency Fee:

$0

Notes:

To close out your registration, submit a letter indicating your withdrawal request and a final annual fundraising activity report, which can be emailed, faxed, or mailed.

Maine Professional Solicitor License

Agency:Maine Office of Professional and Occupation Regulation
Bond Requirements:

$25,000

Initial Registration

Form:

Professional Solicitor Application

Agency Fee:

$250

Original Ink:Not required
Notarize:Not required
Before you Apply:
  • List all other names under which the Professional Solicitor intends to solicit contributions
  • Provide details about whether the organization has ever had any court action taken against it by a licensing, registration or regulatory authority or law enforcement agency in any jurisdiction that resulted in a
    restraining order, injunction, civil judgment, criminal conviction, consent judgment, consent agreement, agreement to pay restitution or investigative costs or any other type of negotiated disposition
  • Report types of solicitation campaigns the firm conducts
  •  
Required Attachments:
  • Copies of the contracts executed between charitable organizations and the firm
  • $25,000 bond 

Registration Renewal

Form:

http://www.state.me.us/pfr/professionallicensing/professions/charitable/forms.html

Agency Fee:

$250

Due:

Annually by November 30.

Contract Filing

Agency Fee:

$0

Due:

A copy of new contracts between a professional solicitor and a charity must be filed within 10 days after entering into the contract.

Law:

9 Maine Rev Stat. § 5008-A.7

Notes:

There is no form, simply file a copy of the contract with the department.

Amendment

Agency Fee:

$0

Due:

As an ongoing condition of licensure, a professional solicitor must notify the director of a change to the information contained in the licensee's application for initial or renewal licensure, including any additional disciplinary or court action taken against the licensee, within 10 days of the change. 

Law:

9 Maine Rev Stat. § 5008-A.7

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